If you use a Frutebox work account provided by your employer, your organisation's administrators can review what you do in it. That includes your conversations, the documents you upload or attach, and the model's own reasoning about them. This notice explains that plainly, and you are asked to accept it before you can use a work account.
What administrators can see. For each turn taken in a work account, your organisation keeps a governance record: the prompt and the answer, which of your organisation's documents and sources were searched and which were used, the model's reasoning, and a summary of the decision. Administrators and owners of your organisation can search these records across the organisation's members, by person, by date, by conversation and by document.
Reasoning that our safety systems withheld. When our safety screening blocks the model's reasoning from being shown, that reasoning is not shown to you either — but for a work account it IS kept in your organisation's governance record and can be read by an administrator or owner. It is clearly labelled as having been withheld by safety screening.
Every look is recorded. Each time an administrator searches or opens a governance record, that access is written to your organisation's audit log — who looked, at what, and when. The audit log is not something an administrator can switch off.
Your personal account is not included — at all. If you also have a personal Frutebox account, it is a separate account that your employer does not administer and cannot reach. No governance record is ever created from personal-account activity, your employer cannot search it, and this remains true even where your employer pays for your personal usage. Paying for compute does not buy sight of it.
Why this exists. Organisations in regulated work are accountable for decisions taken with assistance from AI, and have to be able to show how a conclusion was reached. That accountability is only possible if the record exists.
If you do not accept. You will not be able to use the work account. Your personal account, if you have one, is unaffected.
Changes. If this notice changes materially you will be asked to accept the new version before continuing to use the work account. Acceptance is recorded per version, so what you agreed to at the time remains on record.